How to Create Reports in Access 2010 step by step


In this article you will learn a little more about what Access is, what it is for, how it works, and how to create reports using this tool. In addition, you will meet other tricks regarding reports.

Let’s start by knowing what it is Access and how it came about. The first version of Access was released in 1992 and over the years it has received several updates to improve its performance and efficiency.

These updates have been converted into versions of it. Latest version available and which is still in effect, is the 2015 version. But in this article we will focus on the 2010 version. Let’s learn more about it.

What is Access, how does it work and what is it for?

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Microsoft Access or simply Access is a software that is part of the Windows office suite, Microsoft Office, with which you can manage a database.

This program is used for data management through reports and queries, which can also export similar files created with other software such as Microsoft Excel.

Access logo white background

Microsoft Access is also a tool for design and implementation of database applications that allows you to keep track of important information, create, manipulate and modify the databases of any subject.

The usefulness of this program also comes from the fact that being a database, you can also find information on any subject, thing or person that you need from fast and orderly way. This makes Microsoft Access quite effective software.

Access also has the peculiarity that it allows you to delete duplicate data or records in Access to leave only one.

Another feature that makes Access a advantageous program is that it allows you to shape databases in an intuitive and quite simple way, so anyone can use it.

In addition, you can customize the databases as you prefer and without the need for a developer. And if you’re not short on time and can’t make your own template, Access also offers you a template series that can make your job easier and save you time.

Another important point that we can highlight is that Access, being graphical, take full advantage of the graphical power of Windows and offers methods of accessing data, while providing simple and straightforward methods of working with information.

This in turn has a table in which we can add fields, column or field and row or record. These tools are called objects and they contribute to the smooth running of Microsoft Access by improving the user experience when using it.

Plus, the installation process is simple so you can quickly get started. Its interface is intuitive, and it is also a program of multi-user type. It also has the option of creating queries between dates or by ranges, forms, reports, macros and modules.

Having a broader idea about what Access is and how it works, let’s see now how to create reports in Access and other tricks that you can also copy.

How to create reports in Access?

First of all, we need to know what reports are. These are for when you need to share your database with someone, but you don’t want them to work on it or be able to edit it. In the reports you can organize and present the data in a format fairly straightforward and easy to understand.

Access screen with instructions

In addition, you can create, edit and customize them whenever you want in your database. For create reports You just have to follow the steps that you will see below.

Step 1

The first thing you should do is open the table or query you want to use for the report. Then select the ‘Create’ tab. Locate the ‘Report’ command and click on it.

Step 2

After this is done, Access will create a report based on the object, and some data is likely to be found on the next page. To correct it, you just have to choose the field, click and drag the border until it is changed to the desired size. And finally, press ‘Save’, write a name for the file and then ‘OK’.

And if what you want is sort or filter a report, You just have to click on the field that you want to sort or filter and then select the order or filter option that seems best to you.

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