How to Format Informational Text in Microsoft Word – Very Easy (Example)


Do you want to know how to format an informative text in Microsoft Word – Very Easy? We have prepared this short tutorial to guide you through this process, read it and learn how to perform a quality text with professional appearance.

What is informational text and what is its style?

We call informative text any text published or prepared for transmit information, be it news or informative. Although it exists in several forms, the truth is that there is no one way to do it.

In any case, by following a series of guidelines you can obtain a result very close to that offered by platforms such as newspapers, newspapers or magazines. It is a very simple process that can be done with Microsoft Word, since the application has all the necessary tools for this purpose.

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It is also convenient to make a sheet of letterhead in Word, since it is something very used in informational texts. In any case, if you want to learn the basics of informational texts, read the following information.

Microsoft Word

How to Format Informational Text in Microsoft Word – Very Easy

To produce a quality informative text, it is essential to take certain aspects into account. Being more specific, an informative text is defined especially by its appearance, for this keep the following in mind:

Page format for informational text

The page format is essential to give the appearance of informative text, in fact it is one of the most relevant aspects to achieve that professional result we want:

  1. Open your Word document or create a new one.
  2. Go to the Page Layout section that you will find in the tabs at the top of Microsoft Word.
  3. In this section locate the Size section and select A3.
  4. Also within Page Layout, locate Margins and click on that option. There select Close, in this way the margins will be reduced, something very characteristic of informative texts.
  5. Go to Custom margins, an option that you can access through the Margins section. There change the top and bottom margins to 2 cm.
  6. Also within the Page Layout option, go to the Columns section. Please select Two columns, which is the standard for this type of text.

In relation to the above, it is important that you consider creating margins and text according to APA standards in Word, since in many places it is necessary, but if it is not a requirement, the aforementioned measures can be done.

Font format for informational text in Microsoft Word

In the same way, the letter is closely linked to the format that we handle in our sheet, so we consider it must be related and meet certain requirements. Read the following guide to guide you through the process:

  1. Now select all the text and head over to the Home section where you can change the format and font.
  2. We recommend you to select Century Gothic.
  3. Regarding the size of the letter, it is advisable to handle 14 points in bold in the case of titles, in the same way it is appropriate to use a colored background in the case of titles. Also to enhance the appearance, you might want to use the font color in white, at least for the title.
  4. On the other hand, for the content of the text it would be best to leave it at 11 points, using the basic color (black).
  5. The text must be justified.

On the other hand, if the text is your own and you want to denote it, it is recommended that you know how to make a personalized stamp in Word that you can add to your texts with an informative or professional nature.

Informational text in Microsoft Word

Informational text headings in Microsoft Word

Many do not take into account the headings, in any case for informational texts they are very important in Microsoft Word. Apply them as follows for this type of document:

  1. It is recommended that each of the sections of your informative text have a specific header.
  2. To access the header options just double click on the top of your document.
  3. We recommend naming each section of your text, the name should be oriented to the left side of the sheet. On the other hand to the right of the header you should put the day of the week, followed by the date, for example: Friday, May 01, 2020.
  4. In the case of the footer, it would be best to indicate the name of the author or publisher, this is centered. Similarly, you can use the tools to add borders or other «embellishments» to embellish the text.
  5. In any case, you can also put different headers and footers in your Word document, but it is best to always adhere to the informational text standards (if necessary).

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