How to Make an Invitation Card and Envelopes in Microsoft Publisher (Example)

Are you one of the people who prefer to do things? Do you like the basics of design? If what you are looking for is a program with which you can design a business card invitation with an easy-to-use interface, here we will introduce you step by step how to make an invitation card and envelopes in Microsoft Publisher program included in the Microsoft Office package.

Create an invitation card with envelope in Microsoft Publisher

Create the data source file: There you must place the list of guests, indicating their names, surnames, address, province and town, as you will need these fields later. You can do this in Microsoft Word or Excel, organizing it by columns and headings.

Create a design for the card: This can be done using a template or in a new file. In this step, configure the font, colors, text boxes, etc., with the format you are going to use and any other accessory you want.

business card made in publisher

Make the mail merge for your invitation card

  • Go to the main bar, click on the tab Select data.
  • Then press on Select an existing list, there find and open the file you have created from the data source.
  • The window will open Mail Merge Recipients, there you could order In two ways:
  • The first way to do it is ascending or descending by clicking on the field headers, either by surname, first name, address, Province or town.
  • The second way to do it is in the section Restrict recipient list click on order, where another window will open
  • In the tab Sort records you can specify by which field you want to sort your file, and then click on to accept.
  • After having made the previous settings, click on to accept.

Insert merge field for your invitation card

Now, position yourself on the place on the card where you want the name of the guest to appear, go to the tab Insert merge field, there will appear a list with the name of the fields, click on the field Name. Click on the tab Preview of results. Y If you are not satisfied with the appearance of the card, make the necessary modifications.

Finally click on the tab Finish and combine, then click Combine when printing, so you can save your file and make any adjustments in the future.

Make an envelope for your invitation cards with Microsoft Publisher

Set up the envelope: Go to file, click on new, in the window that appears click on More blank page sizes; If you want to configure a particular size, go to the section Personalized; then click on create new page size, In the dialog box that will be displayed, make the relevant settings; in design type click on On.

To choose a default size go to the section Predetermined, click on the category Envelopes, Then in Integrated templates, click the envelope size you need. For a style of colors and fonts click on Personalize, there set the colors and font, or choose a standard style. Once the settings have been made, click To create.

Add Sender and Recipient data with Microsoft Publisher

Go to the tab Draw text box, to generate the box in the upper left. Click on the tab Correspondence, Then in select recipients, and in the list that will be displayed, click on Use an existing list, find the file and click on To open; this way you will be able to link the main file with the data file. It will show you a table with all the fields, if you agree, click on to accept.

Then click on the tab Address block, in the window Insert address block configure the data and how you would like it to appear in the envelope in preview, as you click on to accept, in order to finish this process.

publisher interface

After this process the table will be generated. Go to the tab Format, then press Text box tool and set the alignment. On drawing tools tap the margin guides to align vertically. Here you can set the size of the box, the font, and more.

Do you see how easy it is to make an invitation card and envelopes in Microsoft Publisher? Go ahead and create your invitation cards with their respective envelope, you have at your fingertips everything you need for a great design. If this article was useful to you, do not hesitate to share it.

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