- 1 1. Create an account in Gmail
- 2 2. Sign in to Gmail
- 3 Now, how to send an email to Gmail?
- 4 What types of files can be attached to a Gmail email?
- 5 What is the maximum size of attachments in Gmail?
- 6 Steps to attach any type of file in an email
- 7 How can I attach files in Gmail from my cell phone
- 8 Can I send an entire folder by Gmail? – How to do it
- 9 How to delete files that are already attached in an email
- 10 I can’t send attachments via Gmail – How to fix it
- 11 Solutions and alternatives to attach large files to Gmail
Currently it is very common to use our email address, Other times we do not use it unless its use is mandatory due to external factors such as studies or the work you do. But in recent times it has been our most used tool to be able to access other key elements or applications, and This is where Gmail comes in.
However, very little is known about how this type of system really works, or sometimes we do not even know how to send an email to our teacher or boss, we get entangled using something so simple from our mobile device, tablet, computer or laptop that it is difficult for us to perform some functions correctly that are used with great frequency.
It is because of that, We will explain you step by step from how to create an email account until you attach and correctly send your files to anyone who needs to send that information. In this opportunity for practice we will use the email service of the giant Google called Gmail, which began as an internal email for the Google company, but by 2004 it managed to be released to the public.
1. Create an account in Gmail
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To create an account you must search the Google Chrome browser for the word Gmail, there you will click and this page will open; being here you have two options: log in (if you already have an account) or create a new one.
When you select to create an account, a small form will appear that you must fill out with some of your basic personal information (name, surname, date of birth, gender, telephone number); additionally you create your email and a password.
2. Sign in to Gmail
After having the account registered you can log in from any device, only using the email you created and its respective password (we recommend that they should be easy to remember and in order not to forget these data you can write them in a notebook and / or agenda). But if you forget your password, you can easily recover it.
Once inside your Gmail account, a welcome offered by the same server will appear as the beginning, in addition to allowing you to make personal modifications to the colors, organization and other options of your own account. Also, from there you can view multiple mail folders such as received, sent, drafts, spam, etc.
Now, how to send an email to Gmail?
When you are in the main menu of the application, click on the circle with the cross that looks like the plus or plus symbol (+); Once the tab is loaded, you will get three parts that make up the new message, the first is who you want to send the email to, the second is the subject of the email, and finally the body or content of it. Once you have all this completed, you simply press send.
What types of files can be attached to a Gmail email?
The truth is that Gmail is awesome and many people use it especially if they are students or workers, since in this way we can save ourselves from sending a lot of important files by other methods that can become very annoying.
Various files can be attached, among which we have images, such as:
- Images in PNG, JPG, GIF and any other image format.
Documents usually are the most used, per heap, you can attach files in the following formats:
- .TXT, .ODT, .RTF
- .DOC OR .DOCX
- .PPT OR PPTX
- .XLS OR .XLSX
We can also share some compressed files, with the extensions in the format .zip or .rar. This is important when you have enough documents to send or a very heavy file, you compress it and go.
Something that many people do not know is that you can attach files in music and video format, is not this incredible?
- Audios: You can attach them to your email in .mp4, .mp3, .wav, .aiff, .aac, .ogg, .webm format.
- Videos: Share videos in .mp4, .mp3, .wmv, .flv, .3pg, .m4v, .mov, .mpg, .avi format.
What is the maximum size of attachments in Gmail?
This is a question that we ask ourselves many times, if I can send several files in a single message or better sent everything separately. The truth is that you can attach one or more files, as you wish, as long as do not exceed 25 MB.
If all your files exceed 25 MB, it will be added automatically a link from Google Drive. This will be done by Gmail, so that all the files can be seen by that means.
Steps to attach any type of file in an email
When you want to share a document in a special format that does not have a direct written relationship, that is, that is included in the Microsoft elements package such as word, excel, PowerPoint, it can also be a jpg or png photo, a PDF file and even videos, it is necessary to attach each of these elements to the body of your email, for this you must follow the following steps:
- You must press on the CLIP icon which is located at the bottom of the tab
- You will get the option to import the file from the folder you have it
- You select this file and it will be uploaded to the message
- Wait for the file to appear loaded (to verify the link should appear blue)
Thus, you can attach different files and send with great ease from your desktop or personal computer to mobile devices by completing those simple steps given above.
How to attach multiple files in Gmail
To perform this function, you just have to carry out the previous instruction as many times as you consider necessary, as long as all the files are sent in the same message at the same time. This is how you easily achieve a more efficient shipping and without complicating so much.
In addition to that, it allows you to add text in the message no need to delete any document and also send it to the people with whom they have an affinity regarding the information provided.
How can I attach files in Gmail from my cell phone
Normally on all phones the Gmail application will come installed, If not, we recommend you download it, so you can have more control over your mail and the messages that arrive and if you have to send any information at the moment, it will get you out of trouble.
This is pretty easy to do, follow all the steps below:
- First, you must open the Gmail application on your phone.
- Choose «write» which is in the lower right corner.
- Press the button «attach file» which is in fact an icon in the shape of a paperclip.
- Now, you can choose to attach file or insert from Drive.
- Finally, select the file you want to attach.
How to send large files from mobile
As we know, the maximum limit to attach files is 25 MB, if not or have a very large document or file, we recommend using the option of insert the files by Google Drive.
Follow the same steps explained above, but instead of selecting «attach file» you must select «Insert from Drive» and ready. Your document will be in the message space in Google Drive format.
Can I send an entire folder by Gmail? – How to do it
Sure you can, as long as you do via Google Drive. So we recommend you send your files or Google Drive folder. You can do this by dragging the files from the file explorer to a folder on your Google Drive.
Select «compose» to create a new window with a message, then select «Insert files with Google Drive».
Here a window will open with all the documents belonging to this kind of cloud, and you must select entire folder you want to send or you can enter the folder and choose some files that are inside it.
When selecting and accepting, the folder will appear in your message window at the end. Remember to press send so that your message reaches other people.
How to delete files that are already attached in an email
With the excitement of being able to send all the files at once, it sometimes happens that We have an image or document that we do not want to send and many times we wonder if when we delete what we do not want to send, all the documents already selected are deleted.
This is not so, so as you select a file you can delete its. You just have to open the message that contains the attached data and look for the one you want to delete.
Then, already in the box, select the attachment and click remove. You can also delete it using the keyboard commands, for this, select the file and press the delete or delete key. And ready. Follow this same procedure for all the files you want to delete.
I can’t send attachments via Gmail – How to fix it
This is a bit of a common glitch, but nothing to worry about as everything has a solution. We recommend you to first refresh or refresh the Gmail page, if you are from a computer, sometimes the page gets very heavy or does not usually load correctly.
If you are from your mobile phone, look for an update of the application, in this way you can solve the failures that Gmail previously presented. Another option, is to clear the app cache, this usually works quite well and will not delete the data of the application, only the garbage that is accumulated.
Another cause that you may not have noticed is that you are sending very large files, sometimes we do not realize this, so you will have to delete some files or send them through Google Drive.
Solutions and alternatives to attach large files to Gmail
We will give you some solutions or alternatives to be able to send large files through Gmail. The truth is that there are many applications to compress files or to be able to upload them to the cloud, but we will recommend the best applications to do so.
The first one that we recommend is Google Drive, Since it comes directly in Gmail to send the large file at once, it will also be saved in the cloud and neither you nor the person to whom you sent that file will lose it.
Dropbox: This app is great and you can also send large and heavy files via Gmail. The idea of this tool is to be able to save your content in the cloud, when you have your documents you can send them and share them through a link. Follow the steps that we will explain below to be able to send your message:
The first thing you should do is upload the file to the Dropbox cloud, then click on share this file, which is a button that appears at the top. The file will appear in Dropbox Transfer, you select create transfer and a link will appear. Then we go to Gmail and in the message copy the link that Dropbox gave us with the file and that’s it.
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