Programs of office automation … they are essential on any computer. You never know what type of job or eventuality you are going to run into and you cannot afford not to have the tools that these programs offer to deal with them. Now with the functionality of Google Docs, it is worth learning how to share and edit a document.
Now, one of those eventualities can have a certain degree of difficulty when sharing with your colleagues, friends and family. In addition to traditional email, there are other alternatives (beyond learning to open and use the chat in Google Docs) that this time you will be able to detail more closely, are you interested?
The reign of Google
The most used search engine in the world has not settled for this title and has gone innovating tools to continue expanding his reign to other areas of the digital world.
Applications, programs, platforms … Google has been renewed according to the new needs of its users to continue placing its different tools as the most used worldwide.
Google in office automation
If you are one of those people who uses office automation programs such as Word, Excel, among others, but you consider the process of saving and sharing with your classmates or work to be bureaucratic, Google Docs can be a alternative to make things easier for you.
It is an incredible tool created by Google in 2006, through which you can carry out your work quickly and easily, also having a wide series of tools to share and edit online, helping you to forget the many emails among your colleagues or friends to find a final version of the document.
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What I need?
To enjoy the advantages offered by using Google Docs, you just have to create a Google account, which will also give you it will facilitate the use of other platforms such as Gmail, Google Drive, Google Photos, Google Calendar, Google among others.
On your computer or in the palm of your hand
One of the biggest advantages of this software developed by Google is its availability for different platforms. You can use Google Docs from your computer, through its web version. As you can also access and create or edit a document through your Android or iOS Smartphone. In its platform it is not only possible to share documents, you can also open, edit and upload them.
This tool is extraordinary for group work. Once you have created a new document and have provided all the information and content that you need to capture in it, you will see a “Share” button in the upper right-hand side of your screen.
- By clicking on the button, a window will appear in which you will assign it a name to the document.
- Later, a new window will appear that will show you the different options for sharing. You can add people or groups through their email or you can share the link of the document.
- Although a link is a much more public way to share the document, Google Docs allows you to make privacy adjustments. So, the document is only visible it can be visible to the people added or to anyone, depending on the configuration preferences you select.
- Thanks to these options, you can share your document on other platforms such as Facebook, Twitter, WhatsApp and even send the link to the document by email to all those who use a service other than Gmail.
Your document will be saved in the main Google Docs panel, which you can access with two options, namely: mode only read or edit. If you want to be aware of the modifications that the document may have undergone by the people with whom you have shared the document, you will only have to:
- Go to the “File” tab.
- Go to the “Version History” section.
- Click on “View version history.”
That way, you will know who was the last person to alter the content of the document and when it was done and what changes were made.
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What are you waiting to use Google Docs?
Now that you know how to share and edit a Google Docs document, you don’t need many more reasons to start using this extraordinary tool that Google puts at your disposal. Get the most out of it and facilitates the way of working in a group, create, share and edit with Google Docs.
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