What is the COUNTIF Function in Excel for and How is it Used? (Example)


The functions and tools that it offers you Excel, they are excellent and powerful, since they are versatile. By this, we mean that they will adapt to the situation and task you want, since we can find functions that help you find a value, and even functions that help you repeat a value quickly.

Within this post, we will give you different instructions and knowledge so that you can learn much more about the COUNTIF function and the way in which you can use it.

The COUNTIF function in Excel

The COUNTIF function is one of the Excel formulas most important ones you should learn about, since it helps you with the counting of those elements that are under the same condition.

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As for example, if we have created a list, in which there are a series of values, in which we only want to count, those that are over 10, we will proceed to use the COUNT IF formula.

data numbers excel

To do this, we must use a simple syntax which is the following: = COUNTIF (range; criteria); in this function, we have the range that has to do with the cells, which we wish to count conditionally. Likewise, we have to take into account the criteria with which we apply and order, so that the same cells are fulfilled, paying attention to a certain criterion.

Basically, this makes it important to use this function that is part of the collection of formulas and operations that can be performed within Excel. Among the examples that we can mention we have several, but the most relevant that you can find are the following:

  • Equal to
  • Smaller than
  • Greater than
  • Less than or equal to
  • Greater than or equal
  • Contains

With the criterion ‘equal to’

If what you are looking for is, being able to use the criterion ‘equals’ in conjunction with some numerical values, The syntax you must use for this task is the following: = COUNTIF (A1: A10; 15)

But if on the contrary, what we are looking for is to use this action with the values ​​that are text type, we must use the following example: = COUNTIF (A1: 10; «aa»)

option count excel

Within this, what is sought is that the argument that we are using is placed inside quotation marks that identify. Likewise, we can use a criterion that is of the type ‘equal to‘within Excel, in which we are allowed to make some type of reference to a specific cell, a clear example for this would be: = COUNTIF (A1: 10; B1)

In this way we can count all those cells that have a content that is equal to the value of what exists inside cell A1, that is, that meets the condition that we have specified.

With criterion ‘greater than’ / ‘less than’

As we explained above, this COUNTIF function can be used with a comparative criterion Regarding the values, which allows us to know exactly, the number of cells that exist within a range, which exhibits a lower or higher value, over the value of the criterion, for this, we must take into count the following syntax: = COUNTIF (my_range; «

Take as if you use the <(or>) operator You would be likewise, using double quotes, with which we would be combining a character that is of the text type, with one of the numeric type, for which we cannot do it without the use of quotation marks.

Also do not forget to make sure if you are or are not using the correct function within a cell in this way you will avoid presenting errors in the formulas that you are using.

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